---
title: "How PolarParrot works"
description: "You press record on your Mac, have the meeting and get the notes with decisions and actions when you stop. No bots on the call."
url: https://polarparrot.com/en/how-it-works
lang: en
alternate: https://polarparrot.com/como-funciona
updated: 2026-11-01
publisher: POLARGATE S.L. (CIF B24895005)
---

How it works

# From the call to the notes

PolarParrot records your call's audio and your mic from your Mac. When you press Stop, the notes are written and your AI can read them.

[Download for Mac](https://gysinhqxvelxxudbchez.supabase.co/storage/v1/object/public/downloads/polarparrot/PolarParrot.dmg)

Last updated: 1 November 2026

## The first time

It walks you through it.

1.

### Sign in

With Google or with an email code.

2.

### Allow access

Mic and Mac audio, one at a time, each explained. Screen is optional.

3.

### Run the test

Five seconds to check both tracks can be heard.

4.

### Choose where it shows up

In the menu bar or also floating next to your video call, and whether it opens when you log in to your Mac.

## While you record

The panel shows the time and both tracks. If only one is moving, you know something's off before the meeting ends.

- It records your mic and your Mac's audio separately.
- It warns you if the others stop being heard while you talk.
- Take screenshots with ⌃⌥⌘C if you allowed screen access. Up to 12 per meeting, and what matters goes in the notes.
- Long silence? It asks if you're done. It never stops by itself.

![Video call with the PolarParrot panel recording on top](https://polarparrot.com/img/llamada-1.webp)

## When you stop

The audio is turned into text and the notes get written. Then the audio is deleted, unless you change that in Settings.

- A one-line summary.
- Actions and, if it came up, who owns each one.
- Decisions.
- Questions to clear up anything unclear.
- The transcript by speaker, if you keep it: you choose in Settings.

Winter rates review

Today, 10:00 · 52 min

[ Example ]

In one line

December rates drop 8% and January stays as it is until we see occupancy on the 15th.

Actions

- Load the new December rate · Javier
- Send the occupancy report on the 15th · Marta
- Tell the agencies about the change

Decisions

- December drops 8%.
- January stays until the 15th.

One question to tidy this up 1 of 2

Is the 8% off the public rate or the agency rate?

## Afterwards

### Your AI

Claude, ChatGPT, Cursor and Claude Code read your notes when you ask.

### Markdown

Each set of notes is saved as a .md file in the folder you pick.

### Copy

Copy the notes and paste them anywhere.

## Try it on your next meeting

Your first 3 meetings are free on each Mac.

[Download for Mac](https://gysinhqxvelxxudbchez.supabase.co/storage/v1/object/public/downloads/polarparrot/PolarParrot.dmg) [See pricing](https://polarparrot.com/en/pricing)